• For information on registration, add/drop, withdraw deadlines, University holidays, final exams, grades available etc. see the Academic Calendar.
• For semester start and end dates, see the Registrar’s website.

All students who have completed courses outside of the US must submit acceptable, official documents with translations (if the documents are not in English).

To find out what type of document (see “Acceptable Documents” below) are required, enter the country in which you studied into the UIC Admissions “International Requirements” page. A list of materials required will be given.

• Search for your country-specific requirements

Transcripts

Transcripts are your academic record. Documents submitted to fulfill the “transcript” requirement should show:

• courses taken (with titles/descriptions)
• grades for each course
• credits/hours earned

Proof of Degree

You must prove that you have fulfilled all requirements for your degree. You can do this with the following documents:

• degree certificate / diploma
• provisional degree certificates

UIC will not accept final / degree exam or pass certificates. Certificates or letters from departments, faculties/colleges, or divisions are no considered official.

All admitted students must submit official copies of their transcripts and proof of degree documents.

IMPORTANT!!!

If your university does not issue duplicate copies of credential documents, DO NOT GIVE ORIGINAL COPIES TO UIC! You will not get them back. Instead make a copy and follow the steps below.

What counts as an official copy?

• Each page must be individually stamped/signed/attested by an “acceptable authority.”
  • Acceptable attestation authorities include Registrar (Assistant/Associate/Deputy), Controller of Examinations, Attestation Officer, Principal, or Dean.
• All pages must be in an envelope that has the same stamp/signature/attesting mark over the flap.

Official copies can be sent directly to UIC Admissions or can be transmitted to UIC Admissions by the student; however, the seal must remain intact.

Do NOT send official documents to your department!

Literal, certified translations are required for all documents not in English.

If your university provides official translations, UIC will accept those.

Otherwise, translations must be done by ATA certified translators, translation agencies, court-appointed translators, or the consulate AND be on the translator’s letterhead.

NOTE: You will need a copy of the documents for the translator that is not the attested, sealed copy.

For a detailed description of the fees visit the Registrar’s website.

Note: There are no graduate differentials for our programs.

To receive a credit of refundable fees contact the University Bursar during the refund period

• Transportation Fees: Students who have opted out of the transportation fee can expect to see the credit before September 28th.
  • If the transportation fee reversal has not occurred by this date, please contact the ID Center at idcenter@uic.edu.
• Student-to-Student & Sustainability Fees: To opt out of these two fees:
  • Check the scheduled request period
  • Please email bursarhelp@uillinois.edu to request a waiver form to receive a refund of these two fees. It must be completed and returned back to University Bursar via email between the dates of August 24 to September 12. In the subject line, please enter “UIC Fee Waiver Request”.
• Campus Care/ Health Insurance Fee: Students with comparable health insurance coverage, for example through a legal guardian or an employer, can waive out of the program by submitting the online Waiver Form before the Enrollment Period Deadline Date. This will waive their “Health Insurance Fee”. The “Health Service Fee” cannot be waived.
  • Check the exact deadline in the catalog. (approx. September 12 for Fall, February 7 for Spring)

The University of Illinois requires all students be covered by major medical health insurance therefore, provides students with the CampusCare Program Student Health Benefit Program. CampusCare currently qualifies for minimal essential coverage under the Affordable Care Act as a self-funded health benefit program. CampusCare is not a licensed insurance company. The CampusCare fee is automatically assessed along with other tuition and fees to the student account (E-Bill) once the student registers for courses. There is no enrollment form to complete.

CampusCare coverage periods are:

• Fall semester: 8/16-12/31
• Spring semester: 1/1-5/14
• Summer term: 5/15-8/15

Students with comparable health insurance coverage, for example through a legal guardian or an employer, can waive out of the program by submitting the online Waiver Form before the Enrollment Period Deadline Date.

There are many housing options in the city.

UIC’s Commuter and Off-Campus Life team is a wonderful resource for students new to Chicago and those new to living on their own. In addition to housing listings, they offer workshops and training on how to safely search for apartments, avoid scams, and deal with landlords. They also offer resources for students experiencing concerns with their current housing situations.

Here are some suggestions on places to look:

• UIC On-Campus Housing
• UIC Off-Campus Housing Service
• Craigslist Chicago
• Chicago Sun Times Classifieds
• Domu

The i-Card is the official identification card of the University for students, staff and faculty. It is important to obtain the i-Card and carry it with you at all times.

Complete information, including locations, is available from the i-Card Office.

Illinois state law requires proof of certain immunizations for all students. The policy and contact information are available at the Office of Medical Immunization Records. It is important that you read this information carefully as registration for future terms is not allowed if you are not in compliance at that time.

Visit the Technology Solutions Knowledge Base for information on how to activate your NetID.

• Students who officially withdraw from the University by the second Friday of classes (first Friday for an 8 week class) will receive a full refund of tuition and fees. View the refund schedule.
• After the online drop and add period, students who officially withdraw from the University (by dropping all classes) may receive a pro-rata refund based upon the official date of withdrawal. View the refund schedule.
• Assessed tuition, the service, and general fees are refunded on a pro-rata basis less $50 in a Campus Care Student Health Insurance Withdrawal Fee.
• To contact / email the Registrar’s Office with any questions use their webform.

• Review the Financial Aid Calendar and Deadlines (IMPORTANT)
• To work out a payment plan visit the University Bursar’s website.
• If you are not enrolled in the optional payment plan, the first payment of Fall tuition and fees is due on September 28. View your bill and pay online.
• If you are not enrolled in the optional payment plan, the first payment of Spring tuition and fees is due on February 28. View your bill and pay online.
• For a detailed description of tuition and fees see the Registrar’s “Financial Matters” page.
  • To contact / email the Registrar’s Office with any questions use their webform.
  • For questions on tuition and fee assessments or if you think you have been assessed incorrectly, contact the Registration Office at registration@uic.edu or 312-996-8600
• For Billing (Understanding and Paying your Student Account), see the University Bursar’s website.
• For Payments (Due Dates, Making payments), see the University Bursar’s website.
  • Payment is due on the 28th of each month
• To “Pay My Student Account” – UI Pay Login, see the University Bursar’s website.

Resources for all new students

• Bursar’s Checklist

Information on Tutoring for your classes, Coaching, Student Life, Mental Health, Technology, Financial Aid, Health and Safety, Getting Around Campus etc.

All students registered for 6 hours or more receive a U-Pass that provides unlimited rides on all CTA buses and trains during the semester. There is a fee for the pass. Participation in the U-Pass program is not optional if you meet the eligibility requirements. More information on the U-Pass and U-Pass distribution can be found on the ID Center website.

• Deadline to register / add / drop / make changes to registration schedule: end of 2nd week
• Turn into Graduate College signed form for Credit/No Credit: end of 2nd week
  • NOTE: Credit/No Credit registration counts toward registration minimum or maximum requirements
• Turn into Office of Registrar signed Audit form: end of 2nd week
  • NOTE: Auditing a class does NOT count towards registration counts toward registration minimum or maximum requirements
• Fill out and submit online any petition for 0 hrs / Option B and/or extension of program: end of 2nd week

Those planning to graduate, declare graduation online: end of 3rd week (for Fall & Spring terms; for Summer, info to come later)

For any questions, contact your DGS.

• State of the Art (SOA) is a requirement for MA linguistics students only. The final manuscript of the SOA is due on January 31st or the first Monday thereafter if the 31st falls on a weekend.
• QRP for linguistics students (PhD): The QRP advisor and student propose a working title and a 200-word description of the project, which is filed in the graduate students file with Abby Stahl (stahlabi@uic.edu) by September 30th. The final manuscript the QRP is due the first Monday after Spring Break. The student’s QRP advisor and a second faculty member, chosen by the advisor, must read the paper and sign their approval on a Qualifying Paper Signature before the last day of classes of the Spring semester. In the event a student’s paper is deemed unsatisfactory, he or she will have one semester to revise and resubmit. Revised QRPs are due November 1.
• QRP for literature students (PhD): On the first Monday after Spring Break of the first academic year in the PhD program the student must propose a working title and a 200-word description of the project, which is filed in the graduate student’s file with Abby Stahl (stahlabi@uic.edu). The final manuscript of the QRP is due the first day after Labor Day. In the event that the student’s paper is deemed unsatisfactory, he or she will have a second opportunity to revise the paper and resubmit the following January.
• Apply for Kouvel (if qualified) by April 1st
• Apply for El Saffar (if qualified) by March 1st
• MA students re: Comprehensive Exam: Notify DGS ccing Abby Stahl (stahlabi@uic.edu) which areas you are testing in by the last week of January

• Submit to Abby Stahl (stahlabi@uic.edu) Committee Recommendation form for Prelim Exam or Thesis Defense along with any outside of UIC member at least one month prior to exam or defense date. No exceptions!
• In order to graduate officially in Fall term final / revised defended thesis must be submitted to the Graduate College approx. first in November. See Graduate Academic Calendar for current deadline. Will also be announced via graduate listserv.
• In order to graduate officially in Spring term final / revised defended thesis must be submitted to the Graduate College approx. third Friday in March. See Graduate Academic Calendar for current deadline. Will also be announced via graduate listserv.
• In order to graduate officially in Summer session final / revised defended thesis must be submitted to the Graduate College approx. fourth Friday in July. See Graduate Academic Calendar for current deadline. Will also be announced via graduate listserv.
• Fall deadline by which to defend without having to register Fall: contact Abby Stahl (stahlabi@uic.edu)
• Spring deadline by which to defend without having to register Spring: contact Abby Stahl (stahlabi@uic.edu)
• Summer deadline by which to defend without having to register Summer: contact Abby Stahl (stahlabi@uic.edu)

• Thesis submission and manual
• Exam and Defense Forms

Official transcripts for domestics & internationals (translations also for internationals) & proof of degree must arrive in Admissions in a sealed envelope by mail or in person from the student by the conclusion of Fall term. Electronic versions from university to university (for domestics) is also accepted.