Administrative Support
This directory is intended to help you find the right member of the School's administrative staff to help you with your issue.
Priya D'Souza
Assistant Director of Faculty and Academic Affairs
Priya D'Souza, Assistant Director of Faculty and Academic Affairs
Academic Affairs
Curriculum change request • Teaching assignment for TAs, TT and NTT faculty for all departments
Faculty Affairs
Promotion & Tenure (TT, Clinical, Research, Lecturers) • Faculty Searches • Sabbatical Applications • RNUA/MyDisclosures • Faculty Annual Activity Report – Digital Measures • Activity Reporting • Mid Probationary Reviews • Tenure Holds/Rollbacks • Emeritus Requests • Academic Leave Planning • Annual Peer Teaching Evaluations • Annual Faculty Evaluations
Budget and HR
HIP Instructional Fund • School Staff Planning & Job Descriptions
Miscellaneous
Request Shared Folder Access • Business Continuity Plan • Departmental Bylaws and P&T Guidelines • Governance – Committees & Elections
Rocío García, Graduate Program Administrator
Continuing Graduate Student Matters
Graduate College regulations • Program requirements • Registration questions • Transfer credit questions • Graduate Listservs • MA exams • PhD Prelim exams • MA, PhD thesis defense • Graduation/Commencement • Banner access re: student records • Thesis submission deadlines • Concentration Codes • Verifying thesis format to Graduate College • Announcing a thesis defense • Progress report letters • Letters for students (various) • Probation questions • Degree completion deadlines • Graduation Checklists • Graduate College forms/deadlines and regulations re: Petitions, Transfer Credit, Leave of Absence, Retroactive Add, Drop, Supplemental Grade Report • Committee Recomm. Questions • 0 hrs. Option B Registration Questions
Graduate Applications/New Students’ procedures
Prospective applicant inquiries • Information for all grad programs • Retrieving application docs Banner • Application codes • All aspects of application process • University requirements • Departmental requirements • Graduate College requirements • Processing Recruitment Awards • Processing admits, denials in Banner • Informing applicants of decisions • Limited Status • Deferrals • Non-degree status questions • Petition to Grad College waivers – German: Max Kade, Hispanic Studies: Kouvel • BOT waivers (Grad College) • Internal Applications MA to PhD • TOEFL/IELTS/GRE questions
Graduate College Awards
University Fellowship • Dean’s Scholar • Provost’s Award • Lincoln Fellowship
German Awards
Teaching Awards docs
Hispanic Studies Awards
El Saffar Award docs
Alexandria Smith, Human Resources Associate
Continuing Graduate Student Matters
TA’s RA’s GA’s Issues with Payroll • OPT letter • MICEFA questions • Humboldt Exchange questions • Sending Continuing TA offer letters
Finance
Honorarium Payment • Miscellaneous Reimbursement • Student Awards • P-Card reconciliation • Travel Reimbursement
General Office
Phonebook Updates • Emergency Contact Requests
Graduate Applications/New Students’ procedures
Sending new TA offer letters • New TA’s hire paperwork • New International TA’s payroll • New TA’s questions: regarding I9, arrival date to get paid on time, Tax Treaty option for Internationals • New TA letters sent to OIS
German Awards
Max Kade Fellow request waiver to Grad College • Processing Max Kade Fellow
Hispanic Studies Awards
Kouvel Fellow request waiver to Grad College • Processing Kouvel Fellow
Human Resources
Hiring Research Assistant (RA) • Hiring Graduate Assistant (GA) • Hiring Teaching Assistant (TA) • Hiring Temporary/Extra Help employees • Hiring Lecturers & Visiting faculty • Hiring Student Worker • ANCRA Training • Leave processing (FMLA) • Sick/Vacation Leave reporting • Bi-weekly timesheet questions • Payroll irregularities (pay adjustments, overcompensations, etc.) • Process Lump Sum Payment • I-9 Verification • J1/Visiting Scholar, H1B visa processing • Ethics Officer for School • Multi-Year contracts • Overloads • Background checks
Alma Sias, Assistant Director of Finance and Operations
Finance
WEE Budget • Event Budget • Research Budget • Grant Processing • Co-Sponsoring Fund • Cash Advance for Research • Professional Service Contract up to $4,999 • Professional Service Contract between $4,999-19,999 • P-Card Application • T-Card Application • Purchase Order Requisition • Purchase Furniture • Vendor Payment • Wire Transfer • Gift Fund • LAS Foreign Travel Award submission • LAS Junior Faculty Research submission • Travel Reimbursement • Questions re: Student Travel Award
General Office
Inventory for computer and furniture • Telecom Requests and Changes • Assign Office Space • Arrange Surplus Pick Up
German Awards
Processing Teaching Awards
Hispanic Studies Awards
Processing El Saffar Award
IT
Purchase computer • Purchase software
Abby Stahl, Program Coordinator
Academic Affairs
Course Enrollment and Restrictions • Classroom change request • Grade Change Form • Instructor assignment in BANNER • Class Advertising • Class Scheduling
Continuing Graduate Student Matters
Access to Student Evaluations
General Office
Create and Update Listservs
Events
Food order for small event such as TiLC, Talk by Individual Guest Speaker • Food order for Major Conference such as In/Between, Bilingualism, or Workshops • Parking Sticker for visitors • Design poster • Hotel Arrangement for Guest Speaker • Travel Arrangement for Guest Speaker
Website
Website Content
Miscellaneous
Miscellaneous Purchases • Process of Disposing Records
Main Office
General Office
Main Printer Problem Issues • Building Access • Copy Codes and Quotas • Purchase of Office Supplies • Key Ordering and Distribution • Elevator Updates • Door Signs • Syllabi Requests • Office Hours Requests • ID Requests • Library Access Requests • Office Maintenance Requests • UPS/USPS Mailings • Binding • Shredding • Laminating • Color Printing Requests • Scan/Copy Requests • Maintenance of all copiers • Conference Room Scheduling • Maintain and Update Mailboxes • Report office Maintenance • Business Cards • French and Italian Exam Copies
Main Office GA
Building Evacuation Plan