Administrative Support

This directory is intended to help you find the right member of the School's administrative staff to help you with your issue.

Priya D'Souza

Assistant Director of Faculty and Academic Affairs

Academic Affairs

Curriculum change request   •   Teaching assignment for TAs, Lecturers and Faculty   •   Graduate Student Handbook

Development

Fundraising for the School

Faculty Affairs

Tenure/Promotion files   •   Faculty Searches   •   Sabbatical Applications   •   RNUA forms   •   J1/Visiting Scholar, H1B visa processing   •   Faculty Annual Activity Report – Digital Measures   •   Ethics Officer for School   •   DRIA Activity Reporting

Miscellaneous

Request Shared Folder Access   •   Business Continuity Plan   •   School Newsletter

Rocío García

Graduate Program Administrator

Continuing Graduate Student Matters

Graduate College regulations   •   Program requirements   •   Registration questions   •   Transfer credit questions   •   Graduate Listservs   •   MA exams •   PhD Prelim exams   •   MA, PhD thesis defense   •   Graduation/Commencement   •   Banner access re: student records   •   Thesis submission deadlines   •   Concentration Codes   •   Verifying thesis format to Graduate College   •   Announcing a thesis defense   •   Progress report letters   •   Letters for students (various)   •   Probation questions   •   Degree completion deadlines   •   Graduation Checklists   •   Graduate College forms/deadlines and regulations re: Petitions, Transfer Credit, Leave of Absence, Retroactive Add, Drop, Supplemental Grade Report   •   Committee Recomm. Questions   •   0 hrs. Option B Registration Questions

General Office

Create and Update Listservs

Graduate Applications/New Students’ procedures

Prospective applicant inquiries   •   Information for all grad programs   •   Retrieving application docs Banner   •   Application codes   •   All aspects of application process   •   University requirements   •   Departmental requirements   •   Graduate College requirements   •   Processing Recruitment Awards   •   Processing admits, denials in Banner   •   Informing applicants of decisions   •   Limited Status   •   Deferrals   •   Non-degree status questions   •   Petition to Grad College waivers – German: Max Kade, Hispanic Studies: Kouvel   •   BOT waivers (Grad College)   •   Internal Applications MA to PhD   •   TOEFL/IELTS/GRE questions

Graduate College Awards

University Fellowship   •   Dean’s Scholar   •   Provost’s Award   •   Lincoln Fellowship

German Awards

Teaching Awards docs

Hispanic Studies Awards

El Saffar Award docs

Alexandria Smith

Human Resources Associate

Continuing Graduate Student Matters

TA’s RA’s GA’s Issues with Payroll   •   OPT letter   •   MICEFA questions   •   Humboldt Exchange questions   •   Sending Continuing TA offer letters

Finance

Honorarium Payment   •   Miscellaneous Reimbursement   •   Student Awards   •   P-Card reconciliation   •   Travel Reimbursement

General Office

Phonebook Updates   •   Emergency Contact Requests

Graduate Applications/New Students’ procedures

Sending new TA offer letters   •   New TA’s hire paperwork   •   New International TA’s payroll   •   New TA’s questions: regarding I9, arrival date to get paid on time, Tax Treaty option for Internationals   •   New TA letters sent to OIS

German Awards

Max Kade Fellow request waiver to Grad College   •   Processing Max Kade Fellow

Hispanic Studies Awards

Kouvel Fellow request waiver to Grad College   •   Processing Kouvel Fellow

Human Resources

Hiring Research Assistant (RA)   •   Hiring Graduate Assistant (GA)   •   Hiring Teaching Assistant (TA)   •   Hiring Temporary/Extra Help employees   •   Hiring Lecturers & Visiting faculty   •   Hiring Student Worker   •   ANCRA Training   •   Leave processing (FMLA)   •   Sick/Vacation Leave reporting   •   Bi-weekly timesheet questions   •   Payroll irregularities (pay adjustments, overcompensations, etc.)   •   Process Lump Sum Payment   •   I-9 Verification

Alma Sias

Assistant Director of Finance and Operations

Finance

WEE Budget   •   Event Budget   •   Research Budget   •   Grant Processing   •   Co-Sponsoring Fund   •   Cash Advance for Research   •   Professional Service Contract up to $4,999   •   Professional Service Contract between $4,999-19,999   •   P-Card Application   •   T-Card Application   •   Purchase Order Requisition   •   Purchase Furniture   •   Vendor Payment   •   Wire Transfer   •   Gift Fund   •   LAS Foreign Travel Award submission   •   LAS Junior Faculty Research submission   •   Travel Reimbursement

General Office

Inventory for computer and furniture   •   Telecom Requests and Changes   •   Assign Office Space   •   Arrange Surplus Pick Up

German Awards

Processing Teaching Awards

Hispanic Studies Awards

Processing El Saffar Award

IT

Purchase computer   •   Purchase software

Abby Stahl

Program Coordinator

Academic Affairs

Course Enrollment and Restrictions   •   Classroom change request   •   Grade Change Form   •   Instructor assignment in BANNER   •   Class Advertising   •   Class Scheduling

Continuing Graduate Student Matters

Access to Student Evaluations

Events

Food order for small event such as TiLC, Talk by Individual Guest Speaker   •   Food order for Major Conference such as In/Between, Bilingualism, or Workshops   •   Parking Sticker for visitors   •   Design poster   •   Hotel Arrangement for Guest Speaker   •   Travel Arrangement for Guest Speaker

Website

Website Content

Main Office

601 S. Morgan St., 1722 UH, Chicago, Illinois 60607

General Office

Main Printer Problem Issues   •   Building Access   •   Copy Codes and Quotas   •   Purchase of Office Supplies   •   Miscellaneous Purchases   •   Key Ordering and Distribution   •   Directory Updates   •   Elevator Updates   •   Door Signs   •   Syllabi Requests   •   Office Hours Requests   •   ID Requests   •   Library Access Requests   •   Office Maintenance Requests   •   UPS/USPS Mailings   •   Binding   •   Shredding   •   Laminating   •   Color Printing Requests   •   Scan/Copy Requests   •   Maintenance of all copiers   •   Conference Room Scheduling   •   Maintain and Update Mailboxes   •   Report office Maintenance   •   Business Cards   •   French and Italian Exam Copies

Contact TBD

Graduate College Awards

  • Questions re: Student Travel Award

Miscellaneous

  • Building Evacuation Plan
  • Process of Disposing Records

School Awards

  • Awards for Small Colloquia Applications
  • Awards for Major Conference Applications
  • Awards for Graduate Travel Applications
  • Book Subvention Applications
  • Awards for Individual Speakers Applications
  • Awards for Circular Development Applications
  • Awards for Small Colloquia Questions
  • Awards for Major Conference Questions
  • Awards for Graduate Travel Questions
  • Book Subvention Questions
  • Awards for Individual Speakers Questions
  • Awards for Circular Development Questions