Administrative Support
This directory is intended to help you find the right member of the School's administrative staff to help you with your issue.
![University Hall with autumn trees and the edge of Grant Hall](https://lcsl.uic.edu/wp-content/uploads/sites/292/2019/04/Rocio-placeholder-550x550.jpg)
Abby Stahl Molenda Heading link
Assistant Director of Faculty and Academic Affairs
Abby Stahl Molenda, Assistant Director of Faculty and Academic Affairs Heading link
Academic Affairs
Curriculum change request • Teaching assignment for TAs, TT and NTT faculty for all departments
Faculty Affairs
Promotion & Tenure (TT, Clinical, Research, Lecturers) • Faculty Searches • Sabbatical Applications • RNUA/MyDisclosures • Faculty Annual Activity Report – Digital Measures • Activity Reporting • Mid Probationary Reviews • Tenure Holds/Rollbacks • Emeritus Requests • Academic Leave Planning • Annual Peer Teaching Evaluations • Annual Faculty Evaluations
Budget and HR
HIP Instructional Fund • School Staff Planning & Job Descriptions
Miscellaneous
Request Shared Folder Access • Business Continuity Plan • Departmental Bylaws and P&T Guidelines • Governance – Committees & Elections
![University Hall with autumn trees and the edge of Grant Hall](https://lcsl.uic.edu/wp-content/uploads/sites/292/2019/04/Rocio-placeholder-550x550.jpg)
Stephanie Yang Heading link
Assistant Director of Finance and Operations
Assistant Director of Finance and Operations Heading link
Finance
WEE Budget • Event Budget • Research Budget • Grant Processing • Co-Sponsoring Fund • Cash Advance for Research • Professional Service Contract up to $4,999 • Professional Service Contract between $4,999-19,999 • P-Card Application • T-Card Application • Purchase Order Requisition • Purchase Furniture • Vendor Payment • Wire Transfer • Gift Fund • LAS Foreign Travel Award submission • LAS Junior Faculty Research submission • Travel Reimbursement • Questions re: Student Travel Award
German Awards
Processing Teaching Awards
Hispanic Studies Awards
Processing El Saffar Awards
![University Hall with autumn trees and the edge of Grant Hall](https://lcsl.uic.edu/wp-content/uploads/sites/292/2019/04/Rocio-placeholder-550x550.jpg)
Candace Hoover, Human Resources Manager Heading link
Continuing Graduate Student Matters
TA’s RA’s GA’s Issues with Payroll • OPT letter • MICEFA questions • Humboldt Exchange questions • Sending Continuing TA offer letters
General Office
Phonebook Updates • Emergency Contact Requests
Graduate Applications/New Students’ procedures
Sending new TA offer letters • New TA’s hire paperwork • New International TA’s payroll • New TA’s questions: regarding I9, arrival date to get paid on time, Tax Treaty option for Internationals • New TA letters sent to OIS
German Awards
Max Kade Fellow request waiver to Grad College • Processing Max Kade Fellow
Hispanic Studies Awards
Kouvel Fellow request waiver to Grad College • Processing Kouvel Fellow
Human Resources
Hiring Research Assistant (RA) • Hiring Graduate Assistant (GA) • Hiring Teaching Assistant (TA) • Hiring Temporary/Extra Help employees • Hiring Lecturers & Visiting faculty • Hiring Student Worker • ANCRA Training • Leave processing (FMLA) • Sick/Vacation Leave reporting • Bi-weekly timesheet questions • Payroll irregularities (pay adjustments, overcompensations, etc.) • Process Lump Sum Payment • I-9 Verification • J1/Visiting Scholar, H1B visa processing • Ethics Officer for School • Multi-Year contracts • Overloads • Background checks
![University Hall with autumn trees and the edge of Grant Hall](https://lcsl.uic.edu/wp-content/uploads/sites/292/2019/04/Rocio-placeholder-550x550.jpg)
Brenna Rice Heading link
Assistant Director of Academic Operations and Graduate Programs
Brenna Rice, Assistant Director of Academic Operations and Graduate Programs Heading link
Academic Affairs
Course Enrollment and Restrictions • Classroom Change Request • Grade Change Form • Instructor Assignment in BANNER • Class Advertising • Class Scheduling • Cross-Lists • Data Requests for Departments/Programs • School Newsletter
Continuing Graduate Student Matters
Graduate College regulations • Program requirements • Registration questions • Transfer credit questions • Graduate Listservs • MA exams • PhD Prelim exams • MA, PhD thesis defense • Graduation/Commencement • Banner access re: student records • Thesis submission deadlines • Concentration Codes • Verifying thesis format to Graduate College • Announcing a thesis defense • Progress report letters • Letters for students (various) • Probation questions • Degree completion deadlines • Graduation Checklists • Graduate College forms/deadlines and regulations re: Petitions, Transfer Credit, Leave of Absence, Retroactive Add, Drop, Supplemental Grade Report • Committee Recommendation Questions • 0 hrs. Option B Registration Questions • Access to Student Evaluations
Graduate Applications/New Students’ procedures
Prospective applicant inquiries • Information for all grad programs • Retrieving application docs from Slate • Application codes • All aspects of application process • University requirements • Departmental requirements • Graduate College requirements • Processing Recruitment Awards • Processing admits, denials in Slate • Informing applicants of decisions • Limited Status • Deferrals • Non-degree status questions • Petition to Grad College waivers – German: Max Kade, Hispanic Studies: Kouvel • BOT waivers (Grad College) • Internal Applications MA to PhD • TOEFL/IELTS/GRE questions
Graduate College Awards
University Fellowship • Dean’s Scholar • Provost’s Award • Lincoln Fellowship
German Awards
Teaching Awards docs
Hispanic Studies Awards
El Saffar Award docs
![University Hall with autumn trees and the edge of Grant Hall](https://lcsl.uic.edu/wp-content/uploads/sites/292/2019/04/Rocio-placeholder-550x550.jpg)
Office Manager Heading link
Academic Affairs
Collect and Files Syllabi
General Office
Create and Update Listservs • Inventory for computer and furniture • Purchasing (Computers and Office Supplies) • Conference Room Reservations
Operations
Facilities/Maintenance Requests • Assign Office Space • Telecom Requests and Changes • Arrange Surplus Pick Up • Building Evacuation Plan
Events
Food order for small event such as TiLC, Talk by Individual Guest Speaker • Food order for Major Conference such as In/Between, Bilingualism, or Workshops • Parking Sticker for visitors • Design poster • Hotel Arrangement for Guest Speaker • Travel Arrangement for Guest Speaker
Website
Website Content
Miscellaneous
Process of Disposing Records
Main Office Heading link
Main Office Heading link
General Office
Main Printer Problem Issues • Building Access • Copy Codes and Quotas • Purchase of Office Supplies • Key Ordering and Distribution • Elevator Updates • Door Signs • Syllabi Requests • Office Hours Requests • ID Requests • Library Access Requests • Office Maintenance Requests • UPS/USPS Mailings • Binding • Shredding • Laminating • Color Printing Requests • Scan/Copy Requests • Maintenance of all copiers • Conference Room Scheduling • Maintain and Update Mailboxes • Report office Maintenance • Business Cards • French and Italian Exam Copies