Administrative Support

Curricular Affairs

Curriculum change request   •   Teaching assignment for TAs, TT, and NTT faculty for all departments

Faculty Affairs

Promotion & Tenure (TT, Clinical, Research, Lecturers)   •   Faculty Searches   •   Sabbatical Applications   •   RNUA/MyDisclosures   •   Faculty Annual Activity Report – Digital Measures   •   Activity Reporting   •   Mid Probationary Reviews   •   Tenure Holds/Rollbacks   •   Emeritus Requests   •   Academic Leave Planning   •   Annual Peer Teaching Evaluations   •   Annual Faculty Evaluations

Budget and HR

HIP Instructional Fund   •   School Staff Planning & Job Descriptions

Miscellaneous

Request Shared Folder Access   •   Business Continuity Plan   •  Departmental Bylaws and P&T Guidelines   •   Governance – Committees & Elections

Finance

WEE Budget   •   Event Budget   •   Research Budget   •   Grant Processing   •   Co-Sponsoring Fund   •   Cash Advance for Research   •   Professional Service Contract up to $4,999   •   Professional Service Contract between $4,999-19,999   •   P-Card Application   •   T-Card Application   •   Purchase Order Requisition   •   Purchase Furniture   •   Vendor Payment   •   Wire Transfer   •   Gift Fund   •   LAS Foreign Travel Award submission   •   LAS Junior Faculty Research submission   •   Travel Reimbursement   •   Questions re: Student Travel Award

German Awards

Processing Teaching Awards

Hispanic Studies Awards

Processing El Saffar Awards

Continuing Graduate Student Matters

TA’s RA’s GA’s Issues with Payroll   •   OPT letter   •   MICEFA questions   •   Humboldt Exchange questions   •   Sending Continuing TA offer letters

General Office

Phonebook Updates   •   Emergency Contact Requests

Graduate Applications/New Students’ procedures

Sending new TA offer letters   •   New TA’s hire paperwork   •   New International TA’s payroll   •   New TA’s questions: regarding I9, arrival date to get paid on time, Tax Treaty option for Internationals   •   New TA letters sent to OIS

German Awards

Max Kade Fellow request waiver to Grad College   •   Processing Max Kade Fellow

Hispanic Studies Awards

Kouvel Fellow request waiver to Grad College   •   Processing Kouvel Fellow

Human Resources

Hiring Research Assistant (RA)   •   Hiring Graduate Assistant (GA)   •   Hiring Teaching Assistant (TA)   •   Hiring Temporary/Extra Help employees   •   Hiring Lecturers & Visiting faculty   •   Hiring Student Worker   •   ANCRA Training   •   Leave processing (FMLA)   •   Sick/Vacation Leave reporting   •   Bi-weekly timesheet questions   •   Payroll irregularities (pay adjustments, overcompensations, etc.)   •   Process Lump Sum Payment   •   I-9 Verification   •   J1/Visiting Scholar, H1B visa processing   •   Ethics Officer for School   •   Multi-Year contracts   •   Overloads   •   Background checks

Academic Affairs and General Operations

Course Enrollment and Restrictions   •   Classroom Change Request   •   Grade Change Form   •   Instructor Assignment in BANNER   •   Class Advertising   •   Class Scheduling   •   Cross-Lists   •   Data Requests for Departments/Programs   •   School Newsletter   •   Website Content   •   Create and Update Listservs

Continuing Graduate Student Matters

Graduate College regulations   •   Program requirements   •   Registration questions   •   Transfer credit questions   •   Graduate Listservs   •   MA exams •   PhD Prelim exams   •   MA, PhD thesis defense   •   Graduation/Commencement   •   Banner access re: student records   •   Thesis submission deadlines   •   Concentration Codes   •   Verifying thesis format to Graduate College   •   Announcing a thesis defense   •   Progress report letters   •   Letters for students (various)   •   Probation questions   •   Degree completion deadlines   •   Graduation Checklists   •   Graduate College forms/deadlines and regulations re: Petitions, Transfer Credit, Leave of Absence, Retroactive Add, Drop, Supplemental Grade Report   •   Committee Recommendation Questions   •   0 hrs. Option B Registration Questions   •   Access to Student Evaluations

Graduate Applications and New Student Procedures

Prospective applicant inquiries   •   Information for all grad programs   •   Retrieving application docs from Slate   •   Application codes   •   All aspects of application process   •   University requirements   •   Departmental requirements   •   Graduate College requirements   •   Processing Recruitment Awards   •   Processing admits, denials in Slate   •   Informing applicants of decisions   •   Limited Status   •   Deferrals   •   Non-degree status questions   •   Petition to Grad College waivers – German: Max Kade, Hispanic Studies: Kouvel   •   BOT waivers (Grad College)   •   Internal Applications MA to PhD   •   TOEFL/IELTS/GRE questions

Graduate College Awards

University Fellowship   •   Dean’s Scholar   •   Provost’s Award   •   Lincoln Fellowship

German Awards

Teaching Awards docs

Hispanic Studies Awards

El Saffar Award docs

Academic Affairs

Collect and Files Syllabi

General Office

Create and Update Listservs   •   Inventory for computer and furniture   •   Purchasing (Computers and Office Supplies)   •   Conference Room Reservations

Operations

Facilities/Maintenance Requests   •   Assign Office Space   •   Telecom Requests and Changes   •   Arrange Surplus Pick Up   •   Building Evacuation Plan

Events

Food order for small event such as TiLC, Talk by Individual Guest Speaker   •   Food order for Major Conference such as In/Between, Bilingualism, or Workshops   •   Parking Sticker for visitors   •   Design poster   •   Hotel Arrangement for Guest Speaker   •   Travel Arrangement for Guest Speaker

Miscellaneous

Process of Disposing Records

General Office

Main Printer Problem Issues   •   Building Access   •   Copy Codes and Quotas   •   Purchase of Office Supplies   •   Key Ordering and Distribution   •   Elevator Updates   •   Door Signs   •   Syllabi Requests   •   Office Hours Requests   •   ID Requests   •   Library Access Requests   •   Office Maintenance Requests   •   UPS/USPS Mailings   •   Binding   •   Shredding   •   Laminating   •   Color Printing Requests   •   Scan/Copy Requests   •   Maintenance of all copiers   •   Conference Room Scheduling   •   Maintain and Update Mailboxes   •   Report office Maintenance   •   Business Cards   •   French and Italian Exam Copies